Make a new variation to an order

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Note: You can only make variations to an order if you have been granted authority to do so by your organisation.

 

It's possible to makes changes to an order, even after it's been approved by your organisation and sent to suppliers.

 

Changes can be made at any time before the items are receipted.

 

You can add items to your order, change prices or quantities, change account codes or change supplier details.

 

Any changes will need to be re-approved before they are processed.

 

Note: The following table explains the relationships between roles, actions and results when new variations are carried out.

 

 

Condition

Line receipted or partially receipted

Line invoiced or partially invoiced
 

Line closed for receipting

Order closed for invoicing

Result

Role setup

1

Change account codes

x

x

x

x

Allow account codes to be changed

Account code variation

 

2

Change account codes

Yes

x

x

x

Disallow change of account code for the affected line.

Account code variation

 

3

Change account codes

Yes

x

Yes

x

Disallow change of account code for the affected line.

Account code variation

 

4

Change account codes

x

Yes

x

x

Allow change of account code for the affected line.

Account code variation

 

5

Change account codes

Yes

Yes

Yes

x

Disallow change of account code for the affected line.

Account code variation

 

6

Change account codes

Yes

Yes

Yes

Yes

Disallow change of account code.

Account code variation

7

Change account codes

Yes

Yes

x

x

Disallow change of account code for the affected line.

Account code variation

8

Change account codes

Yes

Yes

x

Yes

Disallow change of account code.

Account code variation

 

9

Change account codes

x

x

x

Yes

Disallow change of account code.

Account code variation

 

10

Change supplier

x

x

x

x

Allow change of supplier

Purchase order supplier variation

 

11

Change supplier

Yes

x

x

x

Disallow change of supplier

Purchase order supplier variation

12

Change supplier

Yes

Yes

x

x

Disallow change of supplier

Purchase order supplier variation

 

13

Change supplier

x

Yes

x

x

Disallow change of supplier

Purchase order supplier variation

 

14

Change supplier

Yes

Yes

Yes

x

Disallow change of supplier

Purchase order supplier variation

 

15

Change supplier

Yes

Yes

Yes

Yes

Disallow change of supplier

Purchase order supplier variation

 

16

Change supplier

x

x

Yes

x

Disallow change of supplier

Purchase order supplier variation

17

Change supplier

x

x

x

Yes

Disallow change of supplier

Purchase order supplier variation

 

18

Add a line

 

 

 

 

Allow line to be added in all cases except condition below
 

Purchase order supplier variation

19

Add a line

x

x

x

Yes

Disallow line to be added

Purchase order supplier variation

 

20

Change value or quantity

Yes

x

x

x

Allow line to be changed to greater than the receipted value.
 

Purchase order supplier variation

21

Change value or quantity

Yes

Yes

x

x

Allow line to be changed to greater than the receipted value.
 

Purchase order supplier variation

22

Change value or quantity

x

Yes

x

x

Allow line to be changed.

Purchase order supplier variation

 

23

Change value or quantity

Yes

x

Yes

x

Disallow line from being changed.

Purchase order supplier variation

 

24

Change value or quantity

Yes

Yes

Yes

x

Disallow line from being changed.

Purchase order supplier variation

 

25

Change value or quantity

Yes

x

x

Yes

Disallow line from being changed.

Purchase order supplier variation

 

26

Change value or quantity

Yes

Yes

x

Yes

Allow line from being changed.

Purchase order supplier variation

 

27

Change value or quantity

Yes

Yes

Yes

Yes

Disallow line from being changed.

Purchase order supplier variation

 

 

 

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